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In today’s fast-paced working environment, productivity is highly valued. Managers and employees alike are under pressure to be as efficient as possible. However, the idea of productivity can sometimes be daunting, and employees can get overwhelmed by the sheer amount of work they have to do. In this video, a Google Drive employee shares five productivity tips that are easy to implement. These tips are designed to help employees work smarter, not harder, and to help them get more done in less time.
Tip 1: Steal with Pride
One of the best ways to increase productivity is to “steal with pride.” Chances are, there are colleagues around you who excel in certain areas. For example, a coworker may create beautiful presentations, a manager may maintain an organized spreadsheet, or a teammate may write effective emails. By observing and learning from these coworkers, you can adopt their best practices and incorporate them into your own work. For instance, you can create a folder called “to reference” where you can save documents, spreadsheets, or presentations that you might need to use in the future. By having a repository of pre-existing work that you can refer to, you can save time and avoid starting from scratch.
Tip 2: Template All the Things
Templates are an excellent way to save time on repetitive tasks. Whether you are using Notion or Google Sheets, creating a pre-built page with a single click can be a lifesaver. For instance, if you are responsible for a monthly recap email, take the time to create a structure you can use again and again. It’s also best practice to include a “start here” tab, so new joiners can understand the template quickly. By creating templates for repetitive tasks, you can save time and effort and focus on more strategic work.
Tip 3: Automation For the Win
Automation is a powerful way to increase productivity. By using formulas and features like data validation and conditional formatting, you can semi-automate processes and save time. For example, if you are managing a budget spreadsheet, you can use SUMIF to automatically update cells based on inputs from your colleagues. You can also use data validation to ensure that your colleagues input data in the correct format, and conditional formatting to highlight when someone is over budget. By making the work easy for your colleagues, you are more likely to get their cooperation and the end – save time!
Tip 4: Don’t Be the Weak Link
When organizing information, it’s important to do so based on where you will use it, not where you found it. By reserving a space within a product document and adding relevant links for easy access, you can quickly find the information you need. For instance, you can include links in an overview tab for spreadsheets, on the first page for slide decks, and in a separate section for documents. By organizing information this way, you can avoid searching through bookmarks and quickly find the information you need.
Tip 5: Quiet Quitting
Sometimes, quitting a task can be the most productive thing to do. If you find yourself stuck on a task that you’ve been working on for a while, take a break and come back to it later. You can also delegate the task to a colleague if you feel they are better suited for the job. By quitting a task, you can avoid wasting time and energy on something that’s not going to work.
In conclusion, these productivity tips are easy to implement and can have a significant impact on your work. By stealing with pride, using templates, automating processes, organizing information, and quitting unproductive tasks, you can work smarter, not harder. Incorporating these tips into your work routine can help you be more efficient, reduce stress, and increase your overall productivity.